Top 5 Alternatives to Microsoft Bookings for Dynamics 365 CRM Users

Top 5 Alternatives to Microsoft Bookings for Dynamics 365 CRM Users

Riddhi Faldu

August 28th, 2023

If you’ve been riding the Microsoft Bookings wave, you know how essential a good scheduling tool can be. But what if we told you the ocean of booking solutions is vast and brimming with Microsoft Bookings alternatives that might perfectly fit your unique needs?

You will uncover tools with intuitive designs, flexible pricing, and features that might make you reconsider your current booking setup. So buckle up, and let’s set sail on this voyage of scheduling discovery!

1. Calendar 365

Calendar 365 is a comprehensive scheduling solution primarily tailored for Dynamics CRM users. As it tightly integrates with Dynamics 365 CRM, it offers businesses a seamless experience to manage their appointments, tasks, and resources directly within their CRM environment.


  • Unified View: Calendar 365 provides users with a consolidated view of all appointments, tasks, activities, and even custom entities. This makes planning and tracking easier.
  • Multiple Views: From Day, Week, Month to Gantt and Agenda views, users can switch between various calendar layouts based on their preference.
  • Custom Entity Support: Unlike many other scheduling tools, Calendar 365 allows users to manage custom entities. This is particularly beneficial for businesses with specialized scheduling needs.
  • Recurring Appointments: Users can set recurring appointments, ensuring regular tasks or meetings are always noticed.
  • Resource Management: Calendar 365 offers the ability to manage and allocate resources, be it rooms, equipment, or staff.
  • Color-Coded Entries: Different activities and appointments can be color-coded for easier visualization, making it simple to differentiate and identify tasks.
  • Integration with Dynamics CRM: As it is designed primarily for Dynamics CRM users, the integration is deep and seamless, ensuring that data flow and synchronization are smooth.


  • Specialized for Dynamics CRM: Calendar 365 is tailor-made for Dynamics CRM only.

2. Calendly

Calendly is a cloud-based scheduling application that allows professionals and businesses to set their availability and have clients or colleagues easily book appointments. By eliminating the need for back-and-forth emails and manual scheduling, Calendly has gained popularity among many professionals across various industries.


  • Event Types & Duration: Users can set different event types, such as 15-minute consultations, 1-hour meetings, or group events. Each event type can have its unique settings and availability.
  • Time Zone Intelligence: Calendly automatically detects the time zone of the person booking the appointment, ensuring there’s no confusion about the meeting time.
  • Buffer Time: Users can set buffer times before or after meetings to prevent last-minute bookings or to ensure breaks.
  • Integration with Other Calendars: Calendly can sync with Google Calendar, Office 365, Outlook, and iCloud, ensuring that you never get double-booked.
  • Customization: Users can brand their Calendly link and booking pages with company colors and logo.
  • Automated Notifications: Send confirmation and reminder emails or SMS messages to attendees.


  • Limited Free Version: The free version of Calendly is quite limited. It offers only one event type, and many of the more advanced features are behind a paywall.
  • Limited Customization: While basic customization is available, users might find the options for adjusting the look and feel of the booking page to be limited compared to some other platforms.
  • No Native CRM: While Calendly does integrate with CRMs via third-party connectors, it doesn’t have its own built-in CRM functionality.
  • Complexity for Multi-User Scheduling: While it offers round-robin and collective availability, the setup can be complex for teams with multiple members, especially if various rules or conditions need to be applied.
  • Price Point: For businesses or professionals needing advanced features, the pricing can get relatively high, especially compared to other scheduling tools with similar capabilities.

3. BookingLive

BookingLive is a versatile online booking and reservation system designed for a broad range of industries, from healthcare and education to events and tourism. It offers basic appointment scheduling features and functionalities to manage courses, classes, events, and more. Tailored to accommodate both B2B and B2C enterprises, the software is suitable for businesses of all sizes.


  • Versatility in Booking Types: BookingLive is not just for meetings; it facilitates reservations for courses, events, classes, and other appointment types.
  • Automated Notifications: Automated SMS and email reminders ensure that both the service providers and clients are always in the loop.
  • Integration Capabilities: BookingLive can be integrated with a wide variety of third-party applications, including CRM systems, payment gateways, and marketing tools.
  • Resource Management: The platform allows businesses to manage and allocate resources effectively. This can include rooms, equipment, or even staff.
  • Payment Handling: Integration with numerous payment gateways like PayPal and Stripe makes processing payments smooth and efficient.


  • Learning Curve: While BookingLive is comprehensive, its wide range of features can make it overwhelming for some users, leading to a steeper learning curve.
  • Price: Depending on the functionalities required, the software can be relatively pricey, especially for smaller businesses or startups with limited budgets.
  • Customization Restrictions: Despite offering customization options, there might be some limitations when it comes to deeply personalizing or tweaking specific features to unique business needs.

4. Calenso

Calenso is an online scheduling tool that offers personalized booking experiences for users and their clients. The platform focuses on making the booking process as seamless and efficient as possible, aiming to save time and reduce administrative tasks.


  • Personalized Booking Experiences: Calenso allows businesses to create booking pages tailored to their brand, thus enhancing customer experience.
  • Smart Scheduling: The platform suggests suitable appointments based on predefined parameters, streamlining the booking process for the user.
  • Automated Reminders: To minimize no-shows, Calenso sends automated reminders to attendees through email or SMS.
  • Integrations: Calenso can be integrated with various tools, helping businesses manage their workflows efficiently.
  • Online Payment Processing: If a business wishes to collect payment for appointments or services, Calenso supports online payment functionalities.


  • Limited Advanced Features: While Calenso is rich in basic functionalities, it might not offer advanced features found in more comprehensive booking platforms.
  • Customization Restrictions: Calenso provides personalized booking pages, there could be some limitations in deeply tailoring the look and feel of the platform according to very specific branding needs.

5. Bookafy

Bookafy is an online appointment scheduling software that caters to businesses and professionals, offering them an automated system to book meetings, appointments, and calls. Its intuitive design and integration capabilities make it a popular choice among users who prioritize functionality coupled with a user-friendly interface.


  • Variety of Booking Options: Bookafy supports both one-on-one appointments and group events, providing flexibility to users based on their requirements.
  • Integration with Calendars: The platform can sync with major calendar apps like Google Calendar, Office 365, and Outlook. This ensures that users are never double-booked and always have a consolidated view of their schedule.
  • Customizable Branding: Users can tailor their booking page to reflect their brand aesthetics. This includes customization of colors, logo, and even the URL.
  • Automated Notifications: Bookafy sends out automated SMS and email reminders to clients, reducing the chances of no-shows.
  • Online Payments: The platform integrates with payment gateways, enabling businesses to charge for appointments if necessary.


  • Pricing Structure: Depending on the feature set required, Bookafy can become pricey, especially for smaller businesses or solo professionals.
  • Limited Customization: Even though users can brand their booking pages, deeper customization of the platform according to very specific needs might be restricted.


It is evident from the above discussion that while MS Bookings is a powerful tool, numerous worthy alternatives are available to cater to diverse business needs. If there is one alternative that truly stands out for Dynamics CRM users, is Calendar 365. Seamlessly integrating with Dynamics 365 CRM, Calendar 365 offers a familiar environment and enriches it with custom entities, a unified view, and deep personalization capabilities. For businesses anchored in the Microsoft ecosystem, it offers the promise of both continuity and enhanced functionality.

Find a detailed comparison between Calendar 365 and Microsoft Bookings here:

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